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Website Terms & Conditions

1. Introduction

By accessing and using the Homewood Village website, you agree to the following terms and conditions. These terms are designed to protect our community’s privacy, promote transparency, and ensure responsible use of member information in accordance with South Africa’s Protection of Personal Information Act (POPIA).

2. Use of Personal Information

We collect and store member information to support community operations, communication, and safety. This may include your name, surname, address, cellphone number, email address, and birthdate.

We commit to:

  • Using your data lawfully, transparently, and for legitimate community purposes.

  • Protecting your information from misuse, loss, or unauthorized access.

  • Complying fully with POPIA and any applicable privacy regulations.

3. Birthday Messages & Public Acknowledgement

We may use your birthdate to:

  • Send birthday wishes to you electronically.

  • Display your name and surname on our website with a birthday greeting.

By being a registered member, you consent to this celebratory use of your information.

4. Security Communications

To help keep our community safe, we may use your contact details (name, surname, address, cellphone number) for:

  • Sending alerts or updates related to safety and security.

  • Responding to alarms or incidents in coordination with security partners.

This may include sharing relevant information with:

  • Security companies contracted by the HOA.

  • Nominated individuals or organizations appointed by the trustees.

  • Private citizens or neighbourhood watch groups assisting with community monitoring.

5. Community Photography

We may post photographs of Homewood Village on our public-facing website to showcase our beautiful surroundings and community spirit. These images may include:

  • Homes and public areas within the estate.

  • Streetscapes, gardens, and shared spaces.

We take great care to avoid showing identifiable individuals in these photos. However, by participating in community life, you acknowledge that your home or surroundings may appear in such images.

6. POPIA Compliance

In line with POPIA, we:

  • Only collect personal information for specific, explicitly defined purposes.

  • Ensure data is accurate, up to date, and processed with your knowledge and consent.

  • Allow you to request access to, correction of, or deletion of your personal data.

  • Do not sell or exploit your personal information for commercial gain.

7. Updates to These Terms

These terms may be updated from time to time to reflect changes in legislation or community practices. Continued use of the website implies acceptance of any revised terms.

8. Contact Us

If you have questions about these terms or how your information is used, please contact the Homewood Village HOA trustees directly.

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Privacy Policy

1. Purpose. This Privacy Policy outlines how Homewood Village HOA collects, uses, stores, and protects personal information of its members and website visitors. We are committed to safeguarding your privacy and complying with the Protection of Personal Information Act (POPIA) of South Africa.

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2. What We Collect. We may collect and store the following personal information: Full name and surname, residential address, cellphone number and email address, birthdate.  Photographs of homes and public areas within the estate

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3. How We Use Your Information. Your information may be used for the following purposes:

Community communication: Sending alerts, updates, and announcements via SMS, email, or website.

Security coordination: Sharing relevant details with security companies, neighborhood watch, or nominated individuals assisting with community safety.

Celebratory messages: Sending birthday wishes via SMS and email, and displaying your name and surname on our website.

Website content: Posting photographs of our community, which may include homes and public areas. We take care to avoid showing identifiable individuals, but some homes may appear.

 

4. Sharing of Information. We may share your information with:

Contracted security companies, trustee nominated persons or organizations, private citizens or neighborhood watch groups assisting with monitoring and response. This sharing is strictly for safety and operational purposes and will be handled with care and confidentiality.
 

5. Your Rights Under POPIA. You have the right to:

Access and review your personal information, request correction or deletion of inaccurate or outdated data, withdraw consent for certain uses of your information, lodge a complaint with the Information Regulator if you believe your data is being misused.

 

6. Data Protection. We implement reasonable security measures to protect your personal information from unauthorized access, loss, or misuse. Only authorized individuals have access to member data for legitimate HOA purposes.

 

7. Consent. By engaging with the Homewood Village HOA and using our website, you consent to the collection and use of your personal information as outlined in this policy.

 

8. Updates. This Privacy Policy may be updated from time to time. Continued use of our website and services implies acceptance of any changes.

 

9. Contact. For questions, requests, or concerns regarding your personal information, please contact the Homewood Village HOA trustees using the information provided on the Contact Us page.

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